Using Google Apps for e-mail

ATTENTION: This help is kept updated on our blog: Set up a domain with G Suite. We recommend you access the link to find detailed information.

To be able to use the email service of Google Apps on our domain, we must follow the steps below. Note that the instructions are the same for the standard version or the business version:

Important: You will need at least a redirection and parking plan to create email accounts in Google Apps.

Creating an Account in Google Apps

Access Google Apps in standard or business version.

Click on the blue button found in the upper right corner with the text "Start" or go directly to G Suite.

Here you can indicate the domain you have registered in DonDominio. To do this, click on "I want to use an existing domain name" and enter it in the "Enter your domain name" section, then click on the "Start now" button.

Now we must register in the Google Apps program, for this, we must provide our personal data. It is important (and mandatory) to tick the box "I acknowledge that if I cannot modify my domain's DNS records, it might affect my organization's use of Google Apps."

On the next screen, we will create the administrator account, from which we can create and manage new accounts. Enter the desired username and password, type the characters you see in the verification image (captcha), and accept the service terms and conditions.

Verifying Domain Ownership

Google will ask you for the type of configuration you want to use, select "Express."

You will now see the Google Apps admin panel. The first thing we must do is verify the ownership of our domain. To do this, you must click on the text "Domain ownership verification" found on the left side of the page (second option).

Select the verification mode "Alternative methods" and click on "Add a DNS record to your domain's configuration." A dropdown will appear, choose "Other" and copy the displayed text. It will be of the type "google-site-verification=MZCsnoT7sV1aENGut64qt161561dKqjq5DsZ5g."

Do not click "Verify" yet.

Return to your client area at DonDominio:

We must add a new TXT record to the domain's DNS Zone. To do this, go to your client account at DonDominio.com, click on "My Domains" and select the domain to which you want to add Google Apps. Now, simply go to the "Hosting" tab and click on the "Manage" button. This way you will be in the hosting management section associated with the domain.

To create the TXT, click now on the "DNS Zone" tab and then on the "Manage" button.

You must create a new entry in the DNS Zone. For this, at the bottom of the DNS Zone management, you will see the section "Insert new DNS entry," this must be of the TXT type. Leave the "Host:" section empty and enter the text you copied from Google Apps in the "Text" section and click the "Insert" button.

Now you can return to Google Apps and finish the domain verification by clicking the "Verify" button. Keep in mind that if you have recently modified the DNS or registered the domain, you may need to wait several hours to be able to verify it.

Activating Email in Google Apps

In the Google Apps administration, you will find the option to activate Email. To do this, click on the text "Activate email."

Now return again to the administration of the domain's DNS Zone at DonDominio and follow these steps:

Delete all the MX type entries from the DNS Zone in case you have them (The redirection and parking plan does not have them, so you can skip this step if you have this plan).

Create the following seven entries in the DNS Zone (Insert new DNS entry): They should be of the “MX (Mail Exchange)” type. The "Host" field should be empty.

Mail Server - Priority

ASPMX.L.GOOGLE.COM.                       10
ALT1.ASPMX.L.GOOGLE.COM.               20
ALT2.ASPMX.L.GOOGLE.COM.               20
ASPMX2.GOOGLEMAIL.COM.                 30
ASPMX3.GOOGLEMAIL.COM.                 30
ASPMX4.GOOGLEMAIL.COM.                 30
ASPMX5.GOOGLEMAIL.COM.                 30

Once all the records in the DNS Zone have been created, you can return to Google Apps and click on the “I have completed these steps” button. Google Apps will then check that they have been created correctly.

Note: The verification process can take up to 48 hours to complete, although it usually takes about 12 hours as a general rule.

If you have followed this help section's instructions correctly, you will have configured your domain and Google Apps correctly for email usage. Now you can create new email accounts and access the mail. To do this, click on “Email” in the Google Apps panel, where you can choose whether to view the mail using an address like “http://mail.google.com/a/yourdomain.es” or if you wish to use your own domain, click on “Change URL”, here you can choose under which subdomain to view the email, in our case, we will use “mail.yourdomain.es” (changing yourdomain.es to the domain we wish to configure). To do so, select the lower option and click “Continue”.

You must modify the entry “mail.yourdomain.es” in the DNS Zone of the domain at DonDominio. To do this, click on the “Modify” button found to the right of the corresponding entry; simply change the current “Destination URL” value to “ghs.google.com” and save the changes.

Return to Google Apps and click on the “I have completed these steps” button.

You can now return to the Google Apps panel and click on “Email” to create a new email account. Subsequently, you can access the email directly by typing in your browser mail.yourdomain.es (changing “yourdomain.es” to the domain we have configured).